Right to attend and notification

Shareholders who wish to attend the annual general meeting must:

1. on the record date, which is Wednesday, 19 April 2023, be registered in the share register maintained by Euroclear Sweden AB; and
2. notify the company of their participation and any assistants (no more than two) in the annual general meeting no later than Friday, 21 April 2023. The notification shall be in writing to Plejd AB, Attn: Linda Kjellberg, Krokslätts fabriker 27 A, 431 37 Mölndal, or via e-mail: investor@plejd.com.The notification should state the name, personal/corporate identity number, shareholding, address, telephone number, and, when applicable, information about representatives, counsels, and assistants. When applicable, complete authorization documents, such as registration certificates and powers of attorney for representatives and assistants, should be appended to the notification.

Nominee shares

Shareholders whose shares are registered in the name of a bank or other nominee must temporarily register their shares in their own name with Euroclear Sweden AB in order to be entitled to participate in the general meeting. Such registration, which normally is processed in a few days, must be completed no later than Wednesday, 19 April 2023, and should therefore be requested from the nominee well before this date. Voting registration requested by a shareholder in such time that the registration has been made by the relevant nominee no later than Friday, 21 April 2023, will be considered in preparations for the share register.

Proxy etc.

Shareholders represented by proxy shall issue dated and signed power of attorney for the proxy. If the proxy is issued by a legal entity, attested copies of the certificate of registration or equivalent authorization documents, evidencing the authority to issue the proxy, shall be enclosed. The proxy must not be more than one year old, however, the proxy may be older if it is stated that it is valid for a longer term, a maximum of five years. A copy of the proxy in original and, where applicable, the registration certificate should, in order to facilitate the entrance to the general meeting, be submitted to the Company by mail at the address set forth above and at the Company's disposal no later than on 21 April 2023. The proxy in original and, when applicable, the certificate of registration must be presented at the general meeting. Certificates of proxies are also accepted. A proxy form will be available on the Company's investor page, www.plejd.com/investors, and will also be sent to shareholders who so request and inform the Company of their postal address.

Draft agenda

1. Opening of the meeting and election of chair of the meeting
2. Preparation and approval of voting list
3. Presentation and approval of the agenda
4. Election of one or two persons to certify the minutes
5. Question whether the general meeting has been duly convened
6. Presentation of the annual report and the auditors' report and the group annual report and the group auditor's report
7. Resolutions regarding:
1. adoption of income statement and balance sheet and the group income statement and the group balance sheet, 
2. decision regarding the profit or loss of the company in accordance with the adopted balance sheet, and
3. discharge from liability of the board of directors and the managing director.

8. Determination of fees to the board of directors and to the auditors
9. Election of the board of directors and auditors
10. Resolution regarding guidelines for remuneration of the board and executive management
11. Resolution regarding adoption of principles for the nomination committee
12. Election of members of the nomination committee
13. Resolution regarding amendments to the Company's articles of association
14. Resolution regarding authorization for the board of directors to issue shares, warrants and/or convertibles
15. Resolution regarding incentive program for senior executives and employees through issuance of warrants
1. Resolution regarding issue of warrants
2. Resolution regarding approval of transfer of warrants

16. Closing of the meeting

Proposed resolutions

Item 1: Opening of the meeting and election of chair of the meeting

The nomination committee proposes that Ylwa Karlgren is appointed as chair of the general meeting or, in her absence, the person appointed by her.

Item 7.b: Resolution regarding decision regarding the profit or loss of the Company in accordance with the adopted balance sheet

The board of directors proposes that all funds available for the annual general meeting shall be carried forward.

Item 8: Determination of fees to the board of directors and to the auditors

The nomination committee proposes that the remuneration to each director elected by the meeting and who is not employed by the Company or the group shall be SEK 160,000 (SEK 160,000 the previous year), and the chair of the board of directors is to receive SEK 350,000 (SEK 350,000 the previous year), in total SEK 990,000 (SEK 1,310,000 previous year).

The nomination committee further proposes that the remuneration for committee work shall be paid to the board of directors and the members of the established committees in the following amounts: SEK 70,000 to the chair of the audit committee and SEK 35,000 to the other members of the audit committee and SEK 35,000 to the chair of the remuneration committee and SEK 15,000 to the rest of the members of the remuneration committee.

The nomination committee proposes that the auditor shall be entitled to a fee in accordance with approved invoice.

Item 9: Election of the board of directors and auditors

The nomination committee proposes that the board of directors shall consist of five directors without deputies.

The nomination committee further proposes that the Company shall have one registered auditing firm as auditor.

The nomination committee proposes the re-election of the current directors Ylwa Karlgren, Nico Jonkers, Erik Calissendorff, and Halldora von Koenigsegg. The nomination committee also proposes the election of Anders Persson as director. Furthermore, it is proposed to re-elect Ylwa Karlgren as chair of the board.

The nomination committee further proposes, in accordance with the audit committee's recommendation, the re-election of the registered audit firm Öhrlings PricewaterhouseCoopers AB as the Company's auditor for a period up until the end of the next annual general meeting. Öhrlings PricewaterhouseCoopers AB has announced its appointment of Johan Malmqvist as the main responsible auditor.

Further information regarding the new proposed director

Name: Anders Persson

Education and background: Master of Science in Engineering Physics, Chalmers University of Technology

Current assignments: Chair of the board: Hexatronic Group AB, Chair of the board: Coloreel Group AB, and Director: Ferroamp AB (publ).

Previous assignments: Interim CEO and deputy CEO: Net Insight AB (publ) 2000-2014
Various positions nationally and internationally: the Ericsson Group 1981-2000

Year of birth: 1957

Nationality: Sweden

Ownership in the Company: 500 shares in the Company, including related natural person or legal entity

Independence: According to the nomination committee's assessment, Anders Persson is independent in relation to the Company and the Company's management and independent in relation to the Company's major shareholders.

Further information regarding the for re-election proposed directors is available at the Company's investor page, www.plejd.com/investors, and in the annual report for 2022.

Independence in accordance with the Swedish Corporate Governance Code 

After an assessment of the proposed directors' independence, the nomination committee has found that their proposal for the composition of the board of directors of the Company fulfills the requirements stipulated in the Swedish Corporate Governance Code (the "Code"). With respect to the proposed members of the board, Erik Calissendorff may be considered dependent in relation to the Company. Halldora von Koenigsegg may be considered dependent in relation to major shareholders. The other proposed directors are considered independent to the Company, the management of the Company, and the Company's major shareholders.

Item 10: Resolution regarding guidelines for remuneration of the board and executive management

The board of directors proposes that the annual general meeting resolves to adopt the following guidelines for remuneration of the board and executive management to be in force until further notice. The guidelines are unchanged from last year.

Plejd shall have the remuneration levels, and terms of employment deemed necessary to recruit, motivate and retain senior executives and key employees in order to achieve set targets. Marketability shall be the overall principle for salary and other remuneration to all personnel in Plejd, including senior executives and the managing director. Remuneration to the managing director and senior executives may consist of fixed remuneration, variable remuneration, share and share price-based incentive programs, pensions, and other benefits.

The Company's overall goal is strong growth with profitability, which is why senior executives, in order to achieve market remuneration in addition to fixed base salary, can receive a variable cash remuneration that rewards clearly goal-related performance in simple and transparent constructions. For the managing director, variable cash remuneration shall be capped at 75 percent of the fixed base salary for the current year. The corresponding for senior executives, in general, shall be 30 percent.

Share price-related incentive programs are resolved by the general meeting and are not covered by these guidelines. Management's other non-monetary benefits, such as a car, computer, mobile phone, extra health insurance, or occupational health care, may be paid to the extent that this is deemed to be market-based for senior executives in corresponding positions in the market in which the Company operates. The total value of these benefits shall constitute a smaller part of the total remuneration.

Senior executives shall be covered by the ITP plan in force at any given time or have a defined contribution occupational pension that does not exceed 30 percent of the pensionable remuneration. Variable remuneration is not pensionable. Senior executives who reside outside Sweden or are foreign nationals and have their main pension in a country other than Sweden may alternatively be offered other pension solutions that are reasonable in the country in question.

The board of directors shall have the right to deviate from these guidelines if there are special reasons justifying it in an individual case, provided that this is reported and justified afterward.

Remuneration to the managing director and the Company's management team in 2022 and the Company's ongoing option program will be reported in the annual report for 2022.

Item 11: Resolution regarding adoption of principles for the nomination committee

The nomination committee proposes that the following principles for the nomination committee are adopted to be in force until further notice (the principles are unchanged from last year):

The nomination committee shall consist of a minimum of three (3) and a maximum of six (6) members. The members shall be elected at the annual general meeting.

1. The Company's four (4) largest shareholders by voting power, or the group of shareholders in accordance with item 2 ("Major Shareholders"), shall be invited to nominate a representative to the nomination committee. If any of the Major Shareholders waives its right to nominate a member to the nomination committee, the next Major Shareholder in order of size shall be given the opportunity to nominate a member to the nomination committee. If any Major Shareholder consulted waives its right to nominate a member to the nomination committee, no more than eight (8) of the largest Major Shareholders need to be consulted unless this is required for at least three members to be nominated. In addition, one member may represent the smaller shareholders, and the chair of the board shall be co-opted.
2. Board members may be members of the nomination committee, but shall not constitute a majority of the members of the nomination committee. The managing director shall not be a member of the nomination committee. At least one of the members of the nomination committee shall be independent of Major Shareholders representing more than 10% of the votes in the Company.
3. The term of office of the nomination committee extends until the appointment of a new nomination committee.

In order to decide who the largest shareholders are, the nomination committee shall use shareholder statistics from Euroclear Sweden AB as of the last banking day in December, the year before the annual general meeting, and other reliable shareholder information provided to the Company at that time. When assessing who the largest shareholders are in terms of votes, a group of shareholders shall be considered as one owner if they (i) have been grouped in the Euroclear Sweden system or (ii) have publicly and in writing notified the Company that they have made a written agreement to exercise their voting rights in a coordinated manner.

If a shareholder has become one of the four largest shareholders after the nomination committee has been constituted, they may contact the chair of the nomination committee with a request to appoint a member. The chair of the nomination committee shall then inform the other members of the nomination committee of the request. If the nomination committee is full and the change in ownership is significant where important competence can be added to the nomination committee, a member appointed by a Major Shareholder who no longer belongs to the four largest shareholders may make their seat available, and the new shareholder may be allowed to appoint a member. However, the composition of the nomination committee should not be changed later than three (3) months before the annual general meeting.

The nomination committee shall establish written rules of procedure for its work. Together with the rules of procedure, contact details for the nomination committee shall be published on the website.

The Company shall publish changes in the composition of the nomination committee as soon as the change has occurred. In this way, all shareholders shall be informed of the persons who can be contacted in nomination matters.

• election of the chair of the annual general meeting;
• election of the chair of the board of directors and other directors of the board;
• remuneration to be distributed between the chair and other directors;
• election and remuneration of the auditor and deputy auditor;
• decision on principles for the appointment of the nomination committee; and
• election of the members of the nomination committee.

The nomination committee shall evaluate the composition of the current board based on the market's requirements for independence, gender equality, and the Company's situation. The nomination committee shall establish a requirement profile for new members who need to be recruited.

The nomination committee shall submit a report on how the nomination committee's work has been conducted. The nomination committee's proposal for election shall be published on the Company's website and in the notice of the annual general meeting. The chair of the nomination committee shall attend the annual general meeting and present both the work of the nomination committee and the nomination committee's proposals for resolutions.

Remuneration shall not be paid to the members who are appointed and represent Major Shareholders. 

Nomination committee members representing smaller shareholders may be remunerated by the Company. The nomination committee shall be entitled to charge the Company with costs, in agreement with the managing director, for example, for recruitment consultants or other costs required for the nomination committee to fulfill its assignment.

Item 12: Election of members of the nomination committee

In accordance with the Nomination Committee instruction, the Nomination Committee proposes the re-election of the current members Suzanne Sandler, appointed by Handelsbanken Fonder AB, Erik Calissendorff, appointed by Tansaki Aktiebolag, Iman Habib, appointed by Pluspole Group and Halldora von Koenigsegg, appointed by Christian von Koenigsegg.

Item 13: Resolution regarding amendments to the Company's articles of association

The board of directors proposes that the annual general meeting resolves to amend the Company's articles of association as follows:

It is proposed that the limits for the share capital in the articles of association are changed from a minimum of SEK 525,000 and a maximum of SEK 2,100,000 to a minimum of SEK 1,605,000 and a maximum of SEK 6,420,000. The articles of association § 4 will thereby have the following wording:

"The share capital shall not be less than SEK 1,605,000 and not more than SEK 6,420,000."

It is proposed that the limits for the number of shares in the articles of association are changed from a minimum of 3,500,000 and a maximum of 14,000,000 to a minimum of 10,700,000 and a maximum of 42,800,000. The articles of association § 5 will thereby have the following wording

"The number of shares shall not be less than 10,700,000 and not more than 42,800,000."

Some minor format adjustments to the articles of association are also proposed.

It is proposed that the § 11 in the articles of association be removed. Subsequent provisions have new numbering.

The board of directors or a person appointed by the board of directors shall be authorized to make such minor adjustments in the above resolution that may be required in connection with the registration with the Swedish Companies Registration Office.

Item 14: Resolution regarding authorization for the board of directors to issue shares, warrants and/or convertibles

The board of directors proposes that the annual general meeting of the shareholders resolves to authorize the board of directors until the next annual general meeting, on one or more occasions, with or without preferential rights for the shareholders, to issue shares, warrants, and/or convertibles, with the right to subscribe for and convert into shares in the Company, respectively, corresponding to a maximum of 10 percent of the Company's share capital after dilution based on the number of shares in the Company at the time when the authorization is first used, to be paid in cash, through set-off or in kind.

The primary purpose of the authorization is for the board of directors to be able to resolve to issue new shares, without preferential rights, in order to raise new capital, which will increase the Company's flexibility or in connection with acquisitions or as payment for additional considerations in regards to already finalized acquisitions.

Issuance of new shares, pursuant to the authorization, shall be carried out on customary terms and conditions under prevailing market conditions. The allocation of shares can, if the board of directors finds it appropriate, be with a subscription price corresponding to the share's quota value.

The board of directors or anyone appointed by the board of directors is given the right to make the adjustments necessary in connection with the registration of the resolution at the Swedish Companies Registration Office.

Item 15: Resolution regarding incentive program for senior executives and employees through issuance of warrants

The board of directors proposes that the annual general meeting resolves to implement an incentive program through issuance of warrants to senior executives, employees, and other key persons within the Company and the company group and to Plejd Service AB, reg. No. 556913-1443, (the "Subsidiary"), with subsequent transfer to senior executives, employees, and other key persons within the Company and the company group ("Incentive program 2023/2026") in accordance with the below.

The purpose of the proposal is to establish conditions to maintain and increase the motivation of senior executives, employees, and other key persons within the Company and company group. The board of directors finds that it is in all shareholders' interest that senior executives, employees, and other key persons, which are considered important to the development of the company group, have a long-term interest in developing high value of the Company's share. A long-term ownership engagement is expected to stimulate an increased interest in the business and result in a whole as well as to increase the motivation for the participants and to create a common interest for the Company's shareholders and the participant.

Resolutions in accordance with items 15a and 15b below shall be made as one resolution and are therefore conditional on each other.

Item 15a: Resolution regarding issue of warrants

The board of directors proposes that the annual general meeting resolves to issue a maximum of 160,000 warrants, which may result in a maximum increase in the Company's share capital of SEK 24,000.00. The warrants shall entitle to subscription of new shares in the Company.

The following terms shall apply to the issuance:

The warrants shall be subscribed for by senior executives, employees, and key persons in the Company and company group and the Subsidiary, with the right and obligation to, at one or several occasions, transfer the warrants to senior executives, employees, and key persons, who are or will become employed by the Company or within the company group.

The warrants shall be subscribed for as of 28 April 2023 up to and including 31 July  2023 on a separate subscription list, with a right for the board to extend the subscription period.

The Subsidiary has the right to subscribe for warrants without consideration, and the senior executives, employees, and key persons in the Company and company group in Sweden have the right to subscribe for the warrants at a price equal to the warrant's market value, which shall be calculated according to the Black & Scholes valuation model or other generally accepted valuation model made by an independent appraiser, audit firm or valuation expert.

Senior executives, employees, and key persons within the Company and company group will, within Incentive Program 2023/2026, be offered to subscribe for warrants divided into two different categories as set out below:

1. The management of the company group comprising of up to 40 positions, where the managing director may acquire a maximum of 10,000 warrants and the other positions a maximum of 3,000 warrants, in total 127,000 warrants; and
2. A maximum of 160 other employees within the company group are offered to subscribe for a maximum of 1,000 warrants each and, in total, 160,000 warrants.

The Subsidiary has the right to subscribe for the warrants which are not subscribed for by the categories set out above that later may be offered to current (who are not subscribing for their whole offered part) and future senior executives, employees, and other key persons within the company group in accordance with the proposed allotment principles, in accordance with item 15b.

Payment for subscribed warrants issued for payment shall be made in cash no later than on 31 August 2023, with a right for the board to extend the payment date.

Each warrant entitles to subscription of one (1) new share in the Company during the period from 1 May 2026 up to and including 31 July 2026 or the earlier date set forth in the terms for the warrants. The board of directors shall have the right to extend the time for subscription for shares in the event that participants are prevented from subscribing for shares at the end of the subscription period due to the EU Market Abuse Regulation.

The subscription price shall be determined to an amount equal to 170 percent of the volume weighted average price at Spotlight Next during the period from 13 April 2023 up to and including 26 April 2023. The calculated subscription price shall be rounded to the nearest SEK 0.01, where SEK 0.05 shall be rounded upwards to SEK 0.1. The subscription price may not amount to less than the quota value of the company's shares. Upon subscription of shares, the part of the subscription price that exceeds the quotient value of the previous shares shall be allocated to the non-restricted share premium fund.

A new share subscribed for by exercise of a warrant has a right to dividends as of the first record day for dividends following registration of the new share issue with the Companies Registration Office and after the share has been registered in the share register maintained by Euroclear Sweden AB.

The purpose of the issuance and the deviation from the shareholders' preferential rights is to implement the Incentive Program 2023/2026. The purpose is to establish conditions to maintain and increase the motivation of senior executives, employees, and other key persons within the Company and company group. The board of directors finds that it is in all shareholders' interest that senior executives, employees, and other key persons, which are considered important to the future development of the company group, have a long-term interest in developing high value of the Company's share. A long-term ownership engagement is expected to stimulate an increased interest in the business and result in a whole as well as to increase the motivation for the participants and to create a common interest for the Company's shareholders and the participant.

The complete terms and conditions for the warrants, including conditions regarding re-calculation, in certain cases, of the subscription price and the number of shares a warrant entitles to, will be available at the Company no later than two weeks before the annual general meeting.

The board of directors or a person nominated by it, shall be authorized to make such minor adjustments as may be required in connection with registration of the resolution with the Swedish Companies Registration Office and, if applicable, Euroclear Sweden AB.

Item 15b: Resolution regarding approval of transfer of warrants

The board of directors proposes that the annual general meeting resolves to approve that the Company may transfer the number of warrants in the Subsidiary of series 2023/2026 that are not subscribed for by the categories as set out in item 15a to future senior executives, employees and other key persons within the Company and company group, or in any other matter dispose of the warrants to fulfill the obligations under Incentive Program 2023/2026.

The Subsidiary shall be entitled to retain warrants that later may be offered to current (who are not subscribing for their whole offered part) and future senior executives, employees, and other key persons within the company group in accordance with the proposed acquisition and allotment principles.

Future senior executives, employees, and key persons within the Company and company group will within Incentive Program 2023/2026, be offered to acquire warrants in accordance with the principles for allotment set out in item 15a.

The board of directors of the Company will not participate in Incentive Program 2023/2026.

Notification to acquire warrants shall be made during the period from 28 April 2023 up to and including 31 July 2023.

Transfer of the warrants to participants shall be made at a price equal to the warrant's market value at the time of transfer, which shall be calculated according to the Black & Scholes valuation model or other generally accepted valuation model. Valuation of the options shall be performed by an independent appraiser, audit firm, or valuation expert.

A general meeting in the Subsidiary shall also approve the transfer of warrants as above.

Preparations for the proposal

Incentive Program 2023/2026 has been prepared by the board of directors and external advisors.

Incentive Program 2023/2026

Subscription (except by the Subsidiary) and transfer of the warrants shall be made at a price equal to the warrant's fair market value. The warrants' fair market value, according to a preliminary valuation based on the market value of the underlying share of SEK 211, SEK 20.65 per warrant, assuming an exercise price of SEK 358.70 per share. The Black & Scholes valuation model has been used for the valuation, assuming a risk-free interest rate of 2.66 percent and a volatility of 35 percent, and assuming that no dividends and other distributions to shareholders are expected during the period of the program.

As the warrants are subscribed and transferred at market value, it is the Company's assessment that no social costs will arise for the Company as a result of the subscription and the transfers. The costs will therefore only consist of limited costs for the implementation and administration of the Incentive Program 2023/2026.

Other outstanding share-based incentive programs

The Company has previously established one incentive program, series 2020/2023 ("Warrant Program 2020/2023").

There are 500,000 outstanding warrants under the Warrant Program 2020/2023. Each such warrant entitles the holder to subscribe for one new share in the Company during the period from 6 June 2023 up to and including 19 June 2023.

Further information will be reported in the annual report for 2022.

Dilution

The total number of registered shares and votes at the time of this proposal amounts to 10,706,720. The maximum dilution of Incentive Program 2023/2026 is estimated to be a maximum of approximately 1.47 percent of the total number of shares and votes in the Company, assuming full subscription and exercise of all warrants offered. The maximum dilution of Incentive Program 2023/2026 plus the other outstanding incentive programs in the Company is estimated to be a maximum of approximately 5.80  percent, assuming full subscription and exercise of all warrants offered and outstanding.

Majority requirements

Resolutions in accordance with items 13 and 14 are valid only where supported by shareholders holding not less than two-thirds of both the shares voted and of the shares represented at the general meeting.

A resolution in accordance with item 15 is valid where supported by shareholders representing at least nine-tenths of both the shares voted for and of the shares represented at the general meeting.

Number of shares and votes

The total numbers of shares and votes in the Company on the date of this notice are 10,706,720. The Company holds no own shares.

Other

Copies of accounts, auditor statements, and proxy forms are available at least two weeks in advance of the annual general meeting. The complete proposals and other documents that shall be available in accordance with the Swedish Companies Act are available at least two weeks in advance of the meeting. All documents are available at the Company at Krokslätts fabriker 27 A, 431 37 Mölndal and at the Company's investor page, www.plejd.com/investors, in accordance with the above and will be sent to shareholders who request it and provide their e-mail or postal address.

The shareholders are hereby notified regarding the right to, at the annual general meeting, request information from the board of directors and managing director according to Ch. 7 § 32 of the Swedish Companies Act.

Processing of personal data

For information on how personal data is processed in relation to the meeting, see the Privacy Notice available on Euroclear Sweden AB's website:

https://www.euroclear.com/dam/ESw/Legal/Privacy-notice-bolagsstammor-engelska.pdf.